In this blog, Laura gives us a great insight into her day working as a bid consultant at Kittle Group. Read on to find out what a typical day looks like here!
8:30am – Arrive at work
I say hello to Martha, the lovely office springer spaniel, and make a coffee with our snazzy Nespresso machine. It’s saved me a lot of money in Pret! I fire up my laptop and make my way over to our call area to prepare for a catch-up call with a client.
9 – 10am – Client call
I have a quick pre-meeting catch-up with the SME (subject matter expert) I’m working with on the questions I’ve been allocated, and join a group call with the client’s bid director, a handful of bid writers (on both our side and the client’s) and we take turns to discuss progress and challenges on developing our responses. It’s always good to hear how the overall bid is progressing when you’re on a large project, especially as areas overlap and you might be able to help each other.
10 – 12pm – Drafting
Thankfully, the meeting was pretty efficient and I’m able to get straight into the drafting process. We’re working to a tight page count on this bid, so it’s a challenge to make sure we’re putting all the information and ‘above and beyond’ features that make our client really stand out, whilst also being succinct and direct. By 12pm I, like the rest of the office, have just one thing on my mind: lunch.
12 – 1pm – Lunch
Sometimes, bids are extremely busy (especially right before a submission deadline), but because the client brought us on board in plenty of time, everything is going to plan so far, and we can afford to take a proper lunch break. This is a really important part of our company’s culture and something I really value after the judgemental ‘I never even leave my desk’ culture of some high-pressured city jobs!
Instead, at Kittle, we often eat together round the kitchen table in our breakout area, which is a great way to get to know your colleagues and form proper friendships.
1 – 2pm – Prepare interview questions
In this morning’s client meeting, I got allocated to an additional question because we are ahead of the game on the original one I was brought on board to draft. This means picking the process up from the beginning, and interviewing a new subject matter expert in order to gather the information needed for a first draft.
2 – 2:45pm – Roundtable time
Kittle Group is known for its industry-leading training, and it doesn’t stop once you’re established. Each week, one of our directors delivers a roundtable on a relevant topic, to keep us all up to speed and on top of best practice. Yet another reason why it’s more efficient to hire a ready-made team from Kittle rather than navigating the tricky waters of training in-house teams!
2:45 – 4:00pm – Interview call
Sometimes we call these storyboard calls, but it can be a bit confusing, so we find it’s easier to say ‘interview’. I talk through all my questions with my new SME, absorbing their expertise and matching their answers against the scope requirements to make sure we’ve got everything down.
4:00-5:00pm – Answer planning
Before we start a draft, we’ll always write an answer plan. This is a much more effective way to tell whether we need more info on any key areas and ensure we’ve structured it in the most logical way compared to the question.
5:30 – 7pm – Team quiz
We are a tight-knit team and often have after-work socials (normally 2-3 a month, but some of these – like our walking group – happen at weekends). Tonight, it’s time for a quiz, so I hope I end up in a team with colleagues who know about sport… I’ll bring a bit of history knowledge to compensate!